How can admin maintain employee’s details instead of deleting?

Employee separation is the process of ending the employment relationship between an employer and an employee. The admin can maintain the employee details instead of deleting by marking them as Separated. 

To mark the employee as separated, the admin must perform the following actions:

1. From the greytHR Admin portal, navigate to Employee > Information > Separation. The Separation page opens.
2. From the Search Employee search box, enter the employee number or name for whom you want to add the information.
3. Under the Resignation Status section, from the Separation Mode dropdown list, select the separation mode. Let us take the example of choosing Resigned as the Separation Mode. A list of sections appears.
4. On the Resignation Details section, click the Edit icon.
5. From the Resignation Submitted On dropdown calendar, select the date the employee applied for resignation.
6. From the Reason For Leaving dropdown list, select the employee’s reason for leaving the organization.
7. Select the Notice Required checkbox to ensure that the employee serves the notice period.
8. In the Notice Period text box, enter the employee’s notice period.
9. In the Short Fall In Notice Period text box, enter the number of days excluded from the notice period.
10. From the Tentative Leaving Date dropdown calendar, select the required date.
11. Select the Exclude from final settlement checkbox to exclude the employee from the final settlement process. The step is applicable only in a few situations.
12. In the Remarks text box, enter the remarks, if any.
13. Click Save to mark the employee as separated.

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Related Links:

Video: To watch the video on Separation page, click here.

FAQs: To read more FAQs about Separation, click here.

Documentation: To learn more about the Separation page, click here.

Product Update: To read about the product update, click here.