For how long can ex-employees access the ESS (Alumni) portal?

The greytHR Alumni Portal gives ex-employees independent access to crucial documents for a set period, reducing reliance on administrators post-exit.

Ex-employees can access their ESS (Alumni) portal only for a specific duration. As an admin, you can customize access to the portal for individual employees. 

To configure the access duration, the admin must perform the following actions:

1. From the greytHR Admin portal, navigate to  Settings icon > System Settings > Employee > Employee Options. The Employee Options page opens.
2. Under the Employee Alumni Portal, from the Employee Alumni Portal Access Period spin box, select the required number of months to customize the default access duration for all the employees.
   Note: By default, 18 months is set as the access duration.
3. From the Mandatory fields for Exit field, select the options that you want to customize for individual employees as per your requirements. The selected options appear on the Separation and Off-boarding pages.  
4. Click the ➡ arrow to move it to the next column.
5. Click Save to update the configuration.      

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Related Links:

Video- To watch videos on the ESS portal, click here.

FAQs- To read more FAQs about the greytHR Alumni Portal, click here.

Documentation- To read more about the greytHR Alumni Portal page, click here.

Product Update- To read about the product update, click here.