How can managers assign team members'to a different shift?

A split shift is a work schedule that divides the employees' daily working hours into two or more separate sessions, each separated by longer break hours. 

To view their team member’s attendance information with split shift details, the manager must perform the following actions:

1. From the greytHR ESS portal, navigate to Attendance > Attendance Info. The Attendance Info page opens.
2. From the Me dropdown list, search for the team member's name or employee ID, whose attendance information you want to view. The page displays insight cards for AVG. WORK HRS, AVG. ACTUAL WORK HRS, and PENALTY DAYS for the selected team member. To view more insight cards, click +INSIGHTS. Insights for attendance period pop-up appears and displays complete information as text and chart.
3. Next to Legend, select the Calendar view.
   1. The Calendar view displays the attendance details for a specific month in the form of a calendar. The dates display information using color codes. Click the Legend link available on the right side of the page to understand the color codes.
   2. In the Calendar view, you can view the following information cards:
      1. Shift and Scheme Details - The card displays the Date, Shift name, and Attendance scheme for the selected team member. You can assign to a different shift using the Edit icon.
         • Change Shift-Click the Edit icon available next to Shift Name. The Change Shift pop-up appears. From the Shift Type dropdown list, select General/Split Shift. From the Day Type dropdown list, select a relevant option and override the information. Click Save. Pop-up closes.
           Note: The Split Shift type will be available only if your admin has enabled the Split Shift option.
      2. Processed on - The card displays details such as First In, Last Out, Total Work Hrs, and Break Hrs that are configurable from the Attendance Options page.
      3. Status Details - The card displays the override details.
      4. Session Details - The card displays the team member's recorded Session Timing, First In, Last Out, Late In hrs, and Early Out hrs.
      5. Overtime Info - The card displays the overtime information of the team member, if any.
      6. Permission Info - The card displays the permission requests by the team member and its associated information such as Approved status, Applied status, permission Type, and more.
      7. Swipes - The card displays the team member's recorded swipe details.
4. Next to Legend, select the Table view.
   1. The Table view displays the attendance details for a specific month in the form of a table. It displays information such as First In, Last Out, total Work Hrs, total Actual Hrs, Status of presence, Permission details, Overtime information and more.
   2. From the Select date range dropdown calendar, select the required date range. You can perform the following actions for the selected range.
      1. Change Shift - In the table, under the Shift column, on any date row, click on the shift name. The Change Shift pop-up appears. From the Shift Type dropdown list, select General/Split Shift. From the Day Type dropdown list, select a relevant option and override the information. Click Save. Pop-up closes.
      2. Swipe Details - In the table, under the Swipe Details column, on any date row, click Info. The Swipe Details pop-up appears and displays the swipes for both session 1 and session 2. Click Close. Pop-up closes.
      3. Permission Details: In the table, under the Permission Details column, on any date row, click Info. The Permission Details pop-up appears and displays the permission details for the selected date range. Click Close. Pop-up closes.
   3. At the bottom of the page, you can view the team member's total number of Present days, Holiday, Restday, and Absent days.

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Related Links:

Video- To watch the video on View Override and Reassign Team Member's Split Shift, click here.

FAQs- To read more FAQs about the greytHR split shift, click here.

Documentation- To learn more about the Attendance Info page, click here.

Product Update- To read about the product update, click here.