How can admin override/change employees' attendance information with split shift details?

Split shift divides the work hours into two separate time blocks with a lengthy break in between.  

As an admin, you can also view and override the split shift attendance information for each split shift session as per the requirements. 

To view and override the split shift attendance information, the admin must perform the following actions:

1. From the greytHR Admin portal, navigate to Leave > Information > Attendance Info. The Attendance Info page opens.
2. From the Search by name or ID search box, search for the employee's name or employee ID, whose attendance information you want to view. The page displays insight cards for AVG. WORK HRS, AVG. ACTUAL WORK HRS, and PENALTY DAYS for the selected employee. To view more insight cards, click +INSIGHTS. Insights for attendance period pop-up appears and displays complete information as text and chart.
3. Next to Legend, select the Calendar view.
   1. The Calendar view displays the attendance details for a specific month in the form of a calendar. The dates display information using color codes. You can view the Legends available at the bottom of the page to understand the color codes.
   2. In the Calendar view, you can view the following information cards:
      1. Shift and Scheme Details - The card displays the Date, Shift name, and Attendance scheme for the selected employee. You can override the shift name and scheme details using the Edit icon.
         1. Change Shift - Click the Edit icon available next to Shift Name. The Change Shift pop-up appears. Using the Day Type and Shift Type dropdown list, override the information as per your requirements. Click Save. Pop-up closes.
         2. Change Scheme - Click the Edit icon available next to Scheme Name. The Change Scheme pop-up appears. Using the Effective Date dropdown calendar, select the required start date for the assigned Scheme Name. Click Save. A table with details of Previously Assigned Schemes also appears.
      2. Status Details - The card displays the Status and Remarks of the selected employee's attendance.
      3. Session Details - The card displays the employee's recorded Session Timing, First In, Last Out, Late In hrs, and Early Out hrs.
      4. Overtime Info - The card displays the overtime information of the employee, if any.
      5. Permission Info - The card displays the permission requests by the employee and its associated information such as Approved status, Applied status, permission Type, and more.

      6. Swipes: The card displays the employee's recorded swipe details for a selected date such as Swipe Time and Location. You can also click Info to view the detailed information.

         Note: You can view the In/Out information only if the option is configured from the Attendance Options settings page. You can also select a date in the calendar to view the swipe details of the selected date by using the scroll bar.

4. Next to Legend, select the Table view.
5. The Table view displays the attendance details for a specific month in the form of a table. It displays information such as First In, Last Out, total Work Hrs, total Actual Hrs, Status of presence, Permission details, Overtime information, and more.
6. From the Select date range dropdown calendar, select the required date range.  You can select a date within a range of up to 365 days. You can perform the following actions for the selected range.
   1. Swipe Details: In the table, under the Swipe Details column, on any date row, click Info. The Swipe Details pop-up appears and displays the swipes for both session 1 and session 2. Click Close. The pop-up closes.
   2. Permission Details: In the table, under the Permission Details column, on any date row, click Info. The Permission Details pop-up appears and displays the permission details for the selected date range. Click Close. The pop-up closes.

Note: The Table view allows you to easily copy and paste the selected information into Excel.

Click here to subscribe to our help videos

Related Links:

Video - To watch the greytHR split shift, click here.

FAQs - To read more FAQs about the greytHR split shift, click here.

Documentation - To read more about the greytHR split shift, click here.

Product Update - To read about the product update, click here.