How can admin generate Form 16 for resigned employees?

The process of generating Form 16 is the same for regular and resigned employees. Form 16 include the details such as the TDS deducted from the employee and paid to the government for the financial year. 

To generate Form 16 in the greytHR application, the admin must perform the following actions:

1. From the greytHR Admin login, hover on the 9 dots and go to Payroll > Admin > Form 16. 
2. Click Generate Form 16. Step 1: UPLOAD PART A section appears.
3. Under Upload Form 16 Part A Zip/Pdf files, click Upload File to upload Part A.
4. Click Next. Step 2: VERIFY PART A section appears. Ensure Form 16 Part A is accurate.
5. Click Download to download the Part A file of Form 16 to verify its progress.
6. Click Next. Step 3: UPLOAD PART B section appears.
7. Under Upload Form 16 Part B Zip/Pdf files, click Upload file to upload the Part B.
8. Click Next. Step 4: VERIFY PART B section appears. Ensure Form 16 Part B is accurate.
9. Click Next. Step 5: SIGN section appears.
   Note: If you are signing the Part A and Part B files for the first time on greytHR, you need to download the greytHR digital signer.
10. Click Download greytHR Digital Signer to download the digital signer.
11. Install the greytHR Digital Signer in your system as per the given instructions, and sign the documents digitally.
12. Click Next. Step 6: Publish section appears.
13. Click Publish to Portal to publish Form 16 to the employees' ESS portal.
14. Alternatively, click Email to send Form 16 to the employees' email addresses. Below mail will be sent to employee pop-up appears.
15. Click Send. Email Form 16 pop-up appears.
16. Click Confirm to send Form 16 to the employees' mail address.

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