How can admin configure attendance rules for split shifts?

A split shift involves dividing work hours into distinct time blocks, with a break in between each block. The admin can configure attendance rules for Split Shift in greytHR from the Attendance Policy page.

To configure the attendance rules for split shifts, the admin must perform the following actions:

1. From the greytHR Admin portal, navigate to the Settings icon > System Settings > Attendance > Attendance Policy. The Attendance Policy page opens.
2. Click + Add Attendance Policy. The page expands.
3. In the Policy Name text box, enter Split Shift.
4. In the Description text box, enter a short description for the split shift.
5. Select the Split Shift checkbox.
   Note: This option is visible only if you enable the Split Shift functionality.
6. Click Save to create a new split shift policy. The new split shift policy reflects on the Attendance Policy page.
7. Select the Split Shift card and click the Edit Policy Info icon available on the card. A page opens.
8. From the dropdown list, select Attendance Status Criteria/Penalty Rules/Regularization Rules as per your requirements. Let us select Penalty Rules to proceed further. 
9. A page name displays the two tabs: Selected Rules and All Rules. Select the All Rules tab. A list of rules appears.
   Note: Rules are instructions or guidelines that you configure to customize the application behavior.
10. To customize the rules for sign-in time for a split shift, click the Edit icon available next to the In-Time Criteria rule. The rule card expands.
11. Select the Limit varies for each session checkbox if the session duration is uneven. The page displays Session 1 and Session 2 cards.
    Note: This option is visible only if you enable the Split Shift functionality.
12. Under the Session 1 card, customize the following condition as per your requirements:

Condition:
After: 2 grace instances, If: No swipe is recorded till 00:20 hours from session start timing, Then: Deduct 1 session as LOP/Leave And: Mark the status as Present/Absent for the session. Notify Yes/No. Ignore if: any other rule is considered already for the deduction.

Let us understand the condition with the help of an example.
A software company tracks attendance using the swipe management system. As per the company policy, if an employee is late more than two times and no swipe is recorded for 20 mins from the sign-in time, one session will be deducted as LOP/Leave. The employees' attendance will be marked as absent/present for the selected session. The company can choose to notify the employee and set the rule to ignore the deduction if it is already done.

Explanation:

1. In the Session 1 box, from the After spin box, select the grace instances as 2. Grace instances are the numbers of times you are willing to allow employees to come late without any consequences.
2. In the If text box, enter 0:20 as the number of hours by which, if an employee is not logged in, you would like to define a consequence.
3. From the Then spin box, select 1 as the session that you would like to deduct as Leave/LOP as a consequence.
   Note: You can make quarter-hour (0.25) session deductions such as 0.25, 0.5, 0.75, and 1 for Leave/LOP.
4. From the Mark the status as dropdown list, mark the employee’s attendance as Present/Absent.
5. From the Notify options, select Yes/No.
6. From the Ignore if dropdown list, select the required rule. The selected rule gets overridden when the In-Time Criteria rule is applied.
7. Similarly, under the Session 2 card, customize the Session 2 condition.
8. Click Save to configure the In-Time Criteria rule for the split shifts.
9. Click Finish to update the customization of the rule.

Kindly note that the above condition and explanations are just an example for your understanding. You can always customize the rules as per your organization's policies and requirements.

Note: In the same way, you can configure the other attendance rules such as Session Minimum Hours, In-Time Criteria, Out-Time Criteria, Late In/Early Out, Late In/Early Out - Consecutive Days, Late In, and Early Out. 

After you have created a new split shift and configured its attendance policy, the next step is to assign it to your employees.

Note: 

• You can edit the attendance policy header info by clicking the Edit Policy Header Info icon available on each attendance policy. 
• You can delete a policy by clicking the Delete icon available on each attendance policy. Only a policy that is not linked to an Attendance Scheme can be deleted.
• It is recommended to use the Regularization and Permission feature to regularize the attendance of split shift employees. The rules configured for a split shift policy are not applicable for regularization.

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Related Links:

Video - To watch the greytHR split shift, click here.

FAQs - To read more FAQs about the greytHR split shift, click here.

Documentation - To read more about the greytHR split shift, click here.

Product Update - To read about the product update, click here.