Why is admin unable to save IT declaration for resigned employees during Full & Final settlement?

Created by Product Content Team, Modified on Mon, 19 Feb at 5:29 PM by Product Content Team

The IT declaration enables employees to provide complete information about their planned IT expenses and investments for the ongoing financial year.The admin cannot save the IT declaration for resigned employees during the Full & Final settlement if the admin has selected the option Clear IT Declaration for resigned employees on the Final Settlement page.

To save the IT declaration for resigned employees during Full & Final settlement, the admin must perform the following actions:

  1. From the greytHR Admin portal, navigate to Payroll > Payroll Inputs > Final Settlement. The Final Settlement page appears.

  2. Click the Settle Employee button. The Settlement page opens.
    Note: Alternatively, you can navigate to Actions > Payroll > Monthly Actions > Settle Resigned Employee

  3. Under Step 1: Employee, select the Separated Employee radio button.
    Alternatively, you can select the Search Employee radio button to search for a particular employee.

  4. From the Employees to be settled dropdown list, search for the employee whose settlement process you want to complete.

  5. Click Next.

  6. Under Step 2: Resignation Details, from the Resignation Submitted On dropdown calendar, select the date of the employee's resignation. 

  7. From the Leaving Date dropdown calendar, select the employee's last day.

  8. From the Leaving Reason dropdown list, select the employee's reason for leaving the organization.

  9. From the Settlement Date dropdown calendar, select the settlement date of the employee.

  10. Click Next.

  11. Under Step 3: Notice Pay, select the Notice Required checkbox to activate the notice period for the employee. 

  12. In the Notice Period text box, enter the number of days served as the notice period.

  13. Based on the Notice Period you have entered, the system calculates the Shortfall in Notice days automatically.

  14. Click Next.

  15. Under Step 4: Work Days, read and understand the notifications displayed.

  16. Under the Days Worked column, enter the number of days the employee has worked. 

  17. Click Next.

  18. Under Step 5: Leave Encashment, enter the employee's leave details.

  19. Click Next

  20. Under Step 6: Remarks, read and understand the note. To make a different choice regarding the IT declaration, click click here.

  21. In the Remarks text box, enter the remarks, if any. 

  22. Click Finish to complete the full and final settlement of the employees. A success message appears.

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Related Links:

Video- To watch the video on IT Declaration, click here.

FAQs- To read more about IT Declaration, click here.


  • To read more about IT Declaration, click here.
  • To read more about viewing employee's IT Statement, click here.

Product Update- To read our product update, click here.

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