How can admin configure salary structure for employees based on employee categories in greytHR?

A salary structure is a systematic and organized framework that outlines the components of an employee's total compensation package. As an admin, you can configure salary structure for employees based on employee categories using the Lookup Table. You can create the lookup table based on categories such as department, location, division, and grade. After defining the categories, you must assign a value and map the categories while creating the salary structure. 

To configure the process, you must perform the following steps:

1. Create lookup table

2. Define a value to the lookup table.

3. Creating Lookup Component in Repository.

Create lookup table

To create a lookup table, you must perform the following actions:

1. From the greytHR Admin portal, navigate to the Settings icon > System Settings > Payroll > Lookup Tables. The Lookup Tables page opens.

2. Click the +Add New Lookup button. A form appears.

3. In the Lookup Name text box, enter the name of the lookup table.

4. Select the Employee Category Lookup option to select the employee categories.

5. From the Row Category dropdown list, select the required category.

6. From the Column Category dropdown list, select the required category. 

7. From the Page Category dropdown list, select the required category.

8. Click Create Lookup. The page redirects to the Lookup Tables page. 

Assign a value to the lookup table

After creating the lookup table, the next step is to assign the value to the newly created table. To assign a value, the admin must perform the following actions:

Let us understand the process with the help of an example. 

Example: As an admin, if I want to consider Location Lookup and want Bangalore and Bellary locations to follow a separate structure compared to others then I will assign 1 as value for both Bangalore and Bellary locations.

1. From the greytHR Admin portal, navigate to the Settings icon > System Settings > Payroll > Lookup Tables. The Lookup Tables page opens.

2. In the list, you can now view the newly created table. Select the new lookup table and click the Edit icon. The required table opens.

3. From the table, in the Value column, select a row and double-click to enter the value for the required category.

4. Click Save to add the value for the location employee category in the lookup table. Similarly, you can also assign values to other employee categories.

Creating lookup component in payroll repository

After creating a lookup table and assigning a value to the location category-based lookup table, the next step is to create a lookup component in the payroll repository. 

To create the lookup component, the admin must perform the following actions:

1. From the greytHR Admin portal, navigate to Payroll > Setup > Payroll Repository. The Payroll Repository page opens.

2. Under the Search component section, from the dropdown list, select Net Pay. A dropdown list appears.

Select Salary Master. 
Note: We recommend you select any folder other than Gross and Total Deductions.

3. Click +Add Child to add a new component. A form appears to add the component details.

4. In the Name textbox, type the required name.

5. In the Description textbox, enter a short description.

6. Click Save Changes. 

7. Click the Agent Info tab. The tab expands. 

8. From the Payroll Agent dropdown list, select Lookup Agent.

9. From the Look up dropdown list, select the lookup that you have created.

10. Select Lookup value as amount/Lookup value is a percentage of option as per your requirements.

11. Click Save changes. A success message appears.

Note: 

1. After completing the creation of the lookup component you can now use the component to write a formula.

2. greytHR also allows you to create a slab-based lookup similar to the category lookup. For the slab-based lookup, you must define a slab. 

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Related Links:

Video - To watch more videos on greytHR Admin portal, click here.

FAQs - To read more FAQs about the Lookup table, click here.

Documentation - To read more about the Admin portal, click here.

Product Update - To read about the product update, click here.