How do I create a new expense policy?

How do I create a new expense policy?

To create a new expense policy from the greytHR Admin portal hover over the 9 dots and go to Expense > Admin Tools > Settings > Policies.

1. Create Policy

On the Policies page click Create Policy.

1. Under Policy Details enter the Policy Name and Policy Description.

2. Under Upload Policy, upload the company expense document. This is visible to employees and admins which can be used as reference while reviewing the expense request or applying.

3. Click Next.

2. Configure Rules for the Policy

1. For each policy, you can add multiple rules based on conditions

2. Click Add Rule and set the If Conditions:Expense Category, Expense Type, Amount, Department, Location, etc.

3. Define the Then Statements:Reviewer Configuration, Entitlements (limits per day/month/year), Claim Frequency and Count, Auto-approval or Auto-rejection, Reminders and escalation settings, Backdated claim rules, Default fields and settings.
   Note: You can create multiple rules within a single policy to handle different business scenarios, such as department-specific limits or location-based entitlements.

      3. Assign the Policy to Employees

4. Assign the policy to All Employees or create an Employee Filter Group to apply it to specific employees.

5. When creating a new filter, you can select employee attributes like department, location, or designation.

      4.Activate the Policy

6. Set an Effective Date and click Confirm.

Once active, the policy will apply as per the defined rules.

Looking for More Support?

Find answers and insights across our resources. Refer to our detailed Knowledge Base for in-depth articles, explore our practical Video Guides, and stay informed with our Latest Product Updates.

Want to explore more features on greytHR? Talk to Us!